Partners Community Management is a dynamic and steady-growth company specializing in the southern California HOA management industry. We are privately owned, locally operated and we appreciate your interest in our company! We're always looking for bright, enthusiastic individuals with a strong customer service attitude. If you think you've got what it takes to partner with us and build a career in this exciting industry, we'd love to hear from you!


Duties and responsibilities include, but are not limited to:

  • Understand each association's governing documents to guide the Board in the proper and prudent management and maintenance of the community
  • Perform regular on-site common area inspections, identify issues, provide necessary maintenance and/or repair support
  • Perform regular inspections for non-compliance matters; prepare, track, and resolve all non-compliance violations
  • Help prepare agenda and attend Board of Directors meetings
  • Provide financial review with statement footnote for extraordinary items
  • Prepare meeting minutes as necessary
  • Prepare Board meeting packets
  • Develop annual maintenance and administrative calendars and ensure all are completed
  • Respond to Board, committee, and homeowner requests for maintenance, architectural requests, move in/move out requests, compliance correspondence, etc.
  • Make a careful evaluation of vendors that perform work at the associations, as well as perform periodic reviews of their performance
  • Review and code vendor invoices to ensure proper classification and that they meet terms of contract or project
  • Prepare work orders for work performed at each association
  • Obtain and provide multiple vendor proposals for all projects that exceed Board-agreed-upon dollar amount
  • Attend annual meeting
  • Participate in annual strategy meeting with Board for short and long-range planning
  • Annually assess community needs and implement improvements identified
  • Prepare Association annual disclosure documents
  • As part of a rotation, periodically manage and respond to after-hour emergency calls
  • Comply with Association and Company policies and procedures
  • Other duties as assigned


  • College degree preferred
  • Excellent written (letter composition) and verbal communication skills required
  • Professional appearance and disposition
  • Must be self-starter with good organizational, time management and prioritization ability
  • Strong leadership skills and ability to make informed decisions, as demonstrated by prior experience
  • Proficient in MS Word, Excel
  • Must have reliable transportation, valid driver's license, and auto insurance

Duties and responsibilities include, but are not limited to:


  • Perform administrative tasks such as handling correspondence, phone calls, and scheduling; escalating to Community Managers as necessary
  • Assist in the distribution of agendas, notices, reports, and other documents required for monthly Board and annual meetings
  • Update association website information
  • Upload meeting minutes into the software
  • Assist Community Managers with action lists and updates
  • Maintain vendor files and insurance certifications
  • Update the associations' property books, calendars, contracts schedules, and Board and homeowner information
  • Other duties as requested by Community Managers


  • Respond to and address resident concerns and complaints
  • Create work orders, emails to vendors, schedule maintenance, notify members
  • Assist new owners with completion of registration forms and review of documents
  • Keep residents and Board informed of work progress, timetables, and issues
  • Assist Community Managers to constructively address problems and issues
  • Help provide residents requested information or documentation
  • Receive, review, and verify association invoices for Community Managers' approval
  • Prepare vendor requests for proposals and schedule site inspections by vendors
  • Prepare and monitor non-compliance letters, hearings, and decision notices


  • High School Graduate
  • Two years recent office experience or one year HOA management experience
  • Written and verbal communication skills required
  • Strong customer service background a plus
  • Professional appearance and disposition
  • Organizational, time management and prioritization skills
  • Proficient in MS Word, Excel

After a few months of establishing procedures, Partners had all our needs under control.


1111 Corporate Center Drive
Suite 204
Monterey Park, California 91754
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